Institutsreferent*in

The world is changing at an ever-faster pace. At the Johannes Kepler University Linz, we work on technologies and the ideas of tomorrow on a daily basis. At the same time, we educate over 27,000 young people to meet the demands of today’s job market. In short, we are Upper Austria’s largest institution for education and research. Are you interested in being a part of shaping the future of Austria’s most attractive campus university? We currently have a job opening for a:

Institutsreferent*in for a 30-hour/week (part-time), temporary position (with option of a tenured position)

Organizational unit::

Institut für Polymer Processing and Digital Transformation

Entry date::

10/01/2026

Job Reference Number::

37900-2026-002085

Job Duties::

Active contribution to a respectful, service-oriented and professional culture within the institute and the team
Support for the Head of Institute in organizational, administrative and operational matters, including business travel management
Proactive scheduling, appointment coordination and deadline management
Professional correspondence and communication in German and English
Central point of contact for IPPD staff, students, internal university units and external partners
Management of budget, invoicing and reimbursement matters, cooperation with the relevant central university departments, and support with the administration of research projects
Cost monitoring using SAP
Independent handling and coordination of general secretarial and administrative matters
Maintenance and management of data, documents, filing systems and internal university information systems
Organization and administrative support of the institute’s teaching activities, in particular courses, examinations, room scheduling and timetable coordination; support for students in Polymer Engineering and assistance with organizational matters relating to their studies, courses and examinations at the institute
Maintenance of the institute’s website and other social media channels
Organization, preparation, participation in and follow-up of meetings, committee meetings and visits by external partners
Organization, preparation and participation

Your Qualifications::

Completed commercial or business-oriented education or an equivalent qualification; further education and/or relevant professional experience are considered an advantage.
Excellent proficiency in MS Office and SAP; strong willingness and ability to quickly become familiar with university-specific IT systems and digital workflows.
Very good written and spoken German and English skills, with German at C1 level and English at B2 level.
Confident use of modern office communication systems and digital organizational tools.
Independent and solution-oriented approach to work, flexibility, a strong sense of responsibility and excellent organizational skills.
Enjoyment of working with people, strong teamwork skills, and a friendly, open and professional manner.
In short: You don’t just organize – you think ahead, actively contribute, and always keep the bigger picture in mind.

What We Offer::

On the basis of full-time employment (40 hours/week) the minimum salary in accordance with the collective agreement is € 2,759.20 gross per month (14 x per year, CA Job Grade: IIIa)
Stable employer
Option to work from home
Attractive campus environment with good public transportation connections
Educational and continual educational opportunities
Paid lunch break
Broad range of on-campus dining services/healthy meals (organic food at the cafeteria)
Exercise and sports classes (USI)
Employee events
…and much more

Application due date::

08/28/2026

:

The university welcomes applications from qualified applicants with disabilities. These applications will be given special consideration.

Space for your future? We look forward to receiving your application via our job portal. For further information, please contact: Elisabeth Pühringer, P +43 732 2468 6570, E-mail: elisabeth.puehringer@jku.at.

Location::

Altenberger Straße 69, 4040 Linz